MISSISSIPPI LEGISLATURE
2017 Regular Session
To: County Affairs
By: Senator(s) Younger
AN ACT TO AMEND SECTIONS 31-7-103 AND 31-7-119, MISSISSIPPI CODE OF 1972, TO INCREASE THE MINIMUM ACQUISITION COST OF AN ITEM OR SERVICE PURCHASED BY A COUNTY THAT REQUIRES A REQUISITION TO PURCHASE, PURCHASE ORDER AND RECEIVING REPORT; AND FOR RELATED PURPOSES.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:
SECTION 1. Section 31-7-103, Mississippi Code of 1972, is amended as follows:
31-7-103. The purchase
clerk shall be responsible as hereinafter provided for the purchase and acquisition
of all equipment, heavy equipment, machinery, supplies, commodities, materials
and services to be acquired for the county from successful bidders or other
vendors, as authorized by law. The central purchase system shall comply with
the requirements prescribed by the State Department of Audit under the
authority of Section 7-7-211 and in accordance with Section 31-7-113, and the
purchase clerk shall be responsible for the maintenance of such system. No
requisition to purchase, purchase order or receiving report shall be required
for the purchase of any item or services with an acquisition cost of not more
than * * * Two Thousand Five Hundred Dollars ($2,500.00)
in the aggregate; however, the invoice for every such purchase shall be signed
by the department head or his or her designee, or a receipt signed by the
person making the purchase shall be attached to the invoice and forwarded to
the purchase clerk. No claim based on any such purchase shall be approved
except after compliance with the provisions of this section.
SECTION 2. Section 31-7-119, Mississippi Code of 1972, is amended as follows:
31-7-119. (1) Except as provided in subsection (2) of this section, neither the board of supervisors nor any member thereof shall individually purchase, order or receive any equipment, heavy equipment, machinery, supplies, commodities, materials or services for the use or benefit of the county.
(2) In any county in which
the board of supervisors is not required to operate on a countywide system of
road administration, the prohibition as provided in subsection (1) of this
section shall not apply (a) to purchases of not more than * * * Two
Thousand Five Hundred Dollars ($2,500.00) in the aggregate; or (b) to the
purchase of parts or repair services in emergency situations, which purchases
are exempt from bid requirements pursuant to Section 31-7-13(m)(ii) and (iii),
Mississippi Code of 1972. Any supervisor who purchases any item or services in
accordance with this subsection (2) shall sign the invoice or receipt and
forward it to the purchase clerk in the manner provided by Section 31-7-103.
No claim based on any such purchase shall be approved unless the purchase was
made in compliance with the provisions of this subsection.
SECTION 3. This act shall take effect and be in force from and after July 1, 2017.