MISSISSIPPI LEGISLATURE

2000 Regular Session

To: County Affairs

By: Representative Perkins

AN ACT TO AMEND SECTION 19-3-27, MISSISSIPPI CODE OF 1972, TO PROVIDE THAT IF THE MINUTES OF ANY MEETING OF THE BOARD OF SUPERVISORS ARE NOT SIGNED OR APPROVED TIMELY, THE BOARD, AT ANY SUBSEQUENT MEETING, MAY ADOPT AND APPROVE THE MINUTES OF THE PREVIOUS MEETING UPON MAKING A DETERMINATION THAT THE FAILURE TO SIGN OR APPROVE THE MINUTES TIMELY WAS THE RESULT OF ERROR, OVERSIGHT OR OMISSION; AND FOR RELATED PURPOSES.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:

SECTION 1. Section 19-3-27, Mississippi Code of 1972, is amended as follows:

19-3-27. (1) It shall be the duty of the clerk of the board of supervisors to keep and preserve a complete and correct record of all the proceedings and orders of the board. He shall enter on the minutes the names of the members who attend at each meeting, and the names of those who fail to attend. He shall safely keep and preserve all records, books, and papers pertaining to his office, and deliver them to his successor when required.

(2) The minutes of each day's proceedings shall either (a) be read and signed by the president or the vice president, if the president is absent or disabled so as to prevent his signing of the minutes, on or before the first Monday of the month following the day of adjournment of any term of the board of supervisors; or (b) be adopted and approved by the board of supervisors as the first order of business on the first day of the next monthly meeting of the board.

(3) If the minutes of any meeting of the board are not signed or approved timely as provided for in subsection (2) of this section, the board, upon making a determination that the failure to sign or approve the minutes timely was the result of error, oversight or omission, and upon entry of such determination in its minutes, may adopt and approve the minutes of the previous meeting; and all actions taken and approved at such previous meeting shall then be considered valid and effective retroactively to the day of adjournment of the term during which such previous meeting was held.

SECTION 2. This act shall take effect and be in force from and after July 1, 2000.