MISSISSIPPI LEGISLATURE

2021 Regular Session

To: Technology

By: Senator(s) DeLano

Senate Bill 2394

AN ACT TO AMEND SECTION 25-53-191, MISSISSIPPI CODE OF 1972, TO REVISE POLICY REGULATING THE PERSONAL USE OF STATE-OWNED WIRELESS COMMUNICATION DEVICES BY CLARIFYING POTENTIAL OFFICERS OR EMPLOYEES AND DEFINING THE USE OF WIRELESS SERVICES PLANS; AND FOR RELATED PURPOSES.

     BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:

     SECTION 1.  Section 25-53-191, Mississippi Code of 1972, is amended as follows:

     25-53-191.  (1)  For the purposes of this section, the following terms shall have the meanings ascribed to them in this section unless the context otherwise clearly requires:

          (a)  "Department" means the Mississippi Department of Information Technology Services.

          (b)  "State agency" means any agency, department, commission, board, bureau, institution or other instrumentality of the state.

          (c)  "Wireless communication device" means a cellular telephone, pager or * * *a personal digital assistant any other similar device having wireless communication capability.

(d)  "Wireless service plan" means a service arrangement to provide the ability to transfer, on a monthly or other periodic basis, either a specified or unlimited amount of voice minutes, text or data from the chosen vendor to one or more devices.

     (2)  Before a wireless communication device with a wireless service plan may be assigned, issued or made available to an agency officer * * * or, employee, the agency head, or his designee, shall sign a statement certifying the need or reason for issuing the device with a plan.  No officer or employee of any state agency * * *, except for an officer or employee of the Mississippi Emergency Management Agency, shall be assigned or issued more than one (1) such wireless communication device.  No officer or employee of any state agency to whom has been assigned, issued or made available the use of a wireless communication device to whom has been assigned, issued or made available the use of a wireless communication device or wireless service plan, the cost of which is paid through the use of public funds, shall use such device or service for personal use absent an emergency or similar incidental use.

     (3)  A state agency shall not reimburse any officer or employee for the purchase or use of his or her personal wireless communication device or wireless service plan.

     (4)  Every state agency that, at the expense of the state agency, assigns, issues or makes available to any of its officers or employees a wireless communication device with a wireless service plan shall obtain and maintain detailed billing for every wireless communication device account.  A list of approved vendors for the procurement of wireless communication devices and the delivery of wireless * * *communication device services service plans shall be developed for all state agencies by the Mississippi Department of Information Technology Services * * * in conjunction with the Wireless Communication Commission created in Section 25‑53‑171.  The department * * *, in conjunction with the Wireless Communication Commission, shall exercise the option of selecting one (1) vendor from which to procure wireless communication devices and to provide wireless communication devices * * * services and wireless service plans, or if it deems such to be most advantageous to the state agencies, it may select multiple vendors.  The department * * *, in conjunction with the Wireless Communication Commission, shall select a vendor or vendors on the basis of lowest and best bid proposals.  A state agency may not procure a wireless communication device * * * from or wireless service plan with any vendor or contract for wireless * * * communication device services service plans with any vendor unless the vendor appears on the list approved by the department * * *, in conjunction with the Wireless Communication Commission or other prior written approval is provided by the department.  A contract entered into in violation of this section shall be void and unenforceable.

     (5)  The department shall promulgate a model acceptable use policy defining the appropriate use of all wireless communication devices and wireless service plans.  The acceptable use policy should specify that these resources, including both devices and services, are provided at the state agency's expense as tools for accomplishing the business missions of the state agency; that all those resources are for business use; and that more than incidental personal use of those resources is prohibited.  The acceptable use policy should require that each official and employee issued * * * one (1) of the above devices or authorized to access * * * one (1) of the above * * * services service plans sign the policy and that the signed copy be * * *placed in the personnel file of the official or employee maintained by the agency for auditing purposes.  The acceptable use policy should also require that the use of these resources be tracked, verified and signed by the official or employee and the supervisor of the official or employee at each billing cycle or other appropriate interval.  All state agencies shall adopt the model policy or adopt a policy that is, at minimum, as stringent as the model policy and shall * * *provide maintain a copy * * *of the policy to the department for auditing purposes.

     (6)  No officer or employee of any state agency shall be assigned or issued more than one wireless communication device with a wireless service plan without the agency head, or his designee, documenting the valid business need in writing, which shall be maintained by the agency for auditing purposes.  All state agencies shall purchase or acquire only the lowest cost * * *cellular telephone, pager or personal digital assistance device wireless communication devices and wireless service plans which will carry out * * *its the intended use and shall purchase the minimum number of wireless service plans to result in lowest cost.

     (7) * * *The University of Mississippi Medical Center and its employees, the Mississippi State University Extension Service and its agents and faculty members, the Mississippi State University Agricultural and Forestry Experiment Station and its faculty members, the Mississippi State University Forestry and Wildlife Research Center and its faculty members, and the Mississippi State University College of Veterinary Medicine and its faculty members shall be exempt from the application of this section.

(8)  The State Auditor shall conduct necessary audits to ensure compliance with the provisions of this section.

     SECTION 2.  This act shall take effect and be in force from and after July 1, 2021.

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