MISSISSIPPI LEGISLATURE

1997 Regular Session

To: Appropriations

By: Representatives Simmons (37th), Flaggs, Denny, Perry, Short, Watson

House Bill 1792

AN ACT MAKING AN APPROPRIATION FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE DEPARTMENT OF ARCHIVES AND HISTORY; AND FOR RELATED PURPOSES, FOR THE FISCAL YEAR 1998.  

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:

SECTION 1. The following sum, or so much thereof as may be necessary, is hereby appropriated out of any money in the State General Fund not otherwise appropriated, for the purpose of defraying the expenses of the Department of Archives and History for the fiscal year beginning July 1, 1997, and ending June 30, 1998 $ 4,646,349.00.

SECTION 2. The following sum, or so much thereof as may be necessary, is hereby appropriated out of any money in the special fund in the State Treasury to the credit of the Department of Archives and History which is comprised of special source funds collected by or otherwise available to the department, for the purpose of defraying the expenses of the department for the fiscal year beginning July 1, 1997, and ending June 30, 1998 $ 1,699,872.00.

SECTION 3. Of the funds appropriated under the provisions of Section 1 and Section 2, not more than the amounts set forth below shall be expended for the respective major objects or purposes of expenditure:

MAJOR OBJECTS OF EXPENDITURE:

Personal Services:

Salaries, Wages and Fringe Benefits $ 4,097,620.00

Travel and Subsistence 48,304.00

Contractual Services 1,354,769.00

Commodities 383,581.00

Capital Outlay:

Other Than Equipment 0.00

Equipment 152,281.00

Subsidies, Loans and Grants 309,666.00

Total $ 6,346,221.00

FUNDING:

General Funds $ 4,646,349.00

Special Funds 1,699,872.00

Total $ 6,346,221.00

AUTHORIZED POSITIONS:

Permanent: Full Time. . . . . . . . . 114

Part Time. . . . . . . . . 29

Time-Limited: Full Time. . . . . . . . . 7

Part Time. . . . . . . . . 4

From the funds provided in the budget category "Personal Services: Salaries, Wages and Fringe Benefits," funds may be expended for the following purposes, in compliance with policies established by the State Personnel Board and any conditions placed on such expenditure:

(a) The components of the Variable Compensation Plan shall be maintained within the constraints of the funds appropriated herein.

(b) Funds shall be used to fund the "Realignment" component at the requirement established by the State Personnel Board.

(c) Subsequent to the application of Realignment, as specified in Subparagraph (b), above, funds shall be used to provide all eligible state employees employed on or before June 30, 1996, a Three Hundred Dollar ($300.00) "In-Service" COLA base salary increase effective July 1, 1997.

(d) All eligible state employees employed on or before June 30, 1996, shall receive a one percent (1%) salary increase on the first day of the month following their anniversary hire date.

(e) To be eligible for the salary increases specified in Subparagraphs (c) and (d), above, employees must have a current overall performance appraisal rating of "meets expectations" (2.0), or above, on the effective date of the increase. Employees who, subsequent to their eligibility date, receive a performance appraisal rating of "meets expectations" (2.0), or above, during Fiscal Year 1998 shall receive the salary increase effective the date of the rating. If an eligible employee is currently at or above end step for his or her job classification, or should this salary increase cause an eligible employee's salary to exceed end step, that portion of the increase exceeding end step shall be built into the employee's base salary.

It is the agency's responsibility to make certain that funds required to be appropriated for Personal Services for Fiscal Year 1999 do not exceed Fiscal Year 1998 funds appropriated for that purpose unless programs and/or positions are added to the agency's budget by the Mississippi Legislature.

Any transfers or escalations shall be made in accordance with the terms, conditions and procedures established by law.

No general funds authorized to be expended herein shall be used to replace federal funds and/or other special funds which are being used for salaries authorized under the provisions of this act and which are withdrawn and no longer available.

SECTION 4. The Mississippi Department of Archives and History is hereby authorized to accept and expend any grant, donation or contribution from any individual, public or private organization, or government entity for purposes of defraying the operational costs of the department. Such grants, donations or contributions shall be received and expended under the rules and regulations of the Department of Finance and Administration in a manner consistent with the escalation of federal funds.

SECTION 5. It is the intent of the Legislature that the Mississippi Department of Archives and History shall charge the maximum amount allowable for services rendered, consistent with the cost of providing such services. The funds derived from these charges shall be deposited into a special fund account in the State Treasury to the credit of the Mississippi Department of Archives and History.

SECTION 6. It is the intent of the Legislature that no part of the funds herein appropriated shall be required to be used for the payment of rent for the museum and public space in the State Historical Museum, Old Capitol Restoration.

SECTION 7. That in addition to all other sums herein appropriated, the following sum, or so much thereof as may be necessary, is hereby appropriated out of the State General Fund to the Mississippi Department of Archives and History for the purpose of complying with the court order to open the records of the Sovereignty Commission for the fiscal year beginning July 1, 1997, and ending June 30, 1998

$ 140,195.00.

SECTION 8. Of the funds appropriated in Section 2, Seventy-three Thousand One Hundred Seventeen Dollars ($73,117.00) shall come from the Statewide Cost Allocation Fund No. 3143 and must be transferred before January 15, 1998, by the Department of Finance and Administration to the Mississippi Department of Archives and History Fund No. 3475 for the purpose of helping to defray the cost of an electronic records program which would provide guidelines and standards for the long-term retention, maintenance and delivery of access to electronic records.

SECTION 9. In addition to all other sums herein appropriated, the following sum, or so much thereof as may be necessary, is hereby appropriated out of any funds from the Local Government Records Fund in the State Treasury to defray the cost of such program for the fiscal year beginning July 1, 1997, and ending June 30, 1998

$ 414,251.00.

With the funds appropriated in this section, the following positions are authorized:

Permanent: Full Time . . . . . . . . . 11

SECTION 10. Of the funds appropriated in Section 1 and allocated in Section 3, Sixty Thousand Dollars ($60,000.00) shall be used to design, construct and erect a monument at Gettysburg to memorialize the Eleventh Mississippi Regiment.

SECTION 11. The money appropriated under the provisions of Sections 1 and 7 shall be paid by the State Treasurer out of any money in the State General Fund not otherwise appropriated, and the money appropriated under the provisions of Sections 2 and 9 shall be paid by the State Treasurer out of any money in the special fund to the credit of the Department of Archives and History, upon warrants issued by the State Fiscal Officer; and the State Fiscal Officer shall issue his warrants upon requisitions signed by the proper person, officer or officers, in the manner provided by law.

SECTION 12. This act shall take effect and be in force from and after July 1, 1997.