MISSISSIPPI LEGISLATURE

1997 Regular Session

To: Education

By: Representative Franks

AN ACT TO REVISE THE SCHOOL EMPLOYMENT PROCEDURES LAW OF 1977; TO AMEND SECTION 37-9-101, MISSISSIPPI CODE OF 1972, TO REQUIRE NONREEMPLOYMENT DECISIONS IN SCHOOL DISTRICTS TO BE BASED UPON GOOD CAUSE; TO AMEND SECTION 37-9-103, MISSISSIPPI CODE OF 1972, TO INCLUDE NONCERTIFIED EMPLOYEES UNDER THE SCHOOL EMPLOYMENT PROCEDURES LAW; TO AMEND SECTION 37-9-105, MISSISSIPPI CODE OF 1972, TO REQUIRE NOTICE TO BE GIVEN TO A SCHOOL EMPLOYEE WHEN THE SUPERINTENDENT RECOMMENDS NONRENEWAL OF THE EMPLOYEE'S CONTRACT AND TO REQUIRE SUCH NOTICE TO INCLUDE SPECIFIC REASONS AND EVIDENCE FOR THE NONRENEWAL; TO AMEND SECTION 37-9-109, MISSISSIPPI CODE OF 1972, TO AUTHORIZE AN EMPLOYEE WHO RECEIVES A CONTRACT NONRENEWAL NOTICE TO BE REPRESENTED BY PERSONS OTHER THAN ATTORNEYS; TO AMEND SECTION 37-9-111, MISSISSIPPI CODE OF 1972, TO SPECIFY THAT THE DECISION AT A HEARING ON A PROPOSED CONTRACT NONRENEWAL SHALL BE BASED SOLELY ON THE EVIDENCE ADDRESSING THE REASONS FOR CONTRACT NONRENEWAL IN THE NOTICE PRESENTED TO THE EMPLOYEE AND THAT THE BURDEN OF PROOF AT THE HEARING TO SUBSTANTIATE SUCH REASONS IS ON THE EMPLOYER; TO AMEND SECTION 37-9-113, MISSISSIPPI CODE OF 1972, TO REVISE THE CHANCERY COURT'S DISPOSITION ALTERNATIVES IN CASES APPEALING THE DECISION IN CONTRACT NONRENEWAL HEARINGS; AND FOR RELATED PURPOSES. 

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:

SECTION 1. Section 37-9-101, Mississippi Code of 1972, is amended as follows:

37-9-101. Sections 37-9-101 through 37-9-113 shall be known * * * and cited as the "School Employment Procedures Law of 1977."

It is the intent of the Legislature to provide procedural and substantive due process of law for nonreemployment and to require that all decisions of nonreemployment be based upon good cause with respect to employment in the school district, to establish procedures for providing public school employees with notice of the reasons for not offering an employee a renewal of his contract, to provide the employee with an opportunity for a hearing for the employee to present matters in extenuation or exculpation to enable the board to determine whether the recommendation of nonemployment is a proper employment decision, for just cause, and not contrary to law, and not to establish a system of tenure * * *.

SECTION 2. Section 37-9-103, Mississippi Code of 1972, is amended as follows:

37-9-103. As used in Sections 37-9-101 through 37-9-113, the word "employee" shall include any teacher, principal, superintendent elected by a board of trustees, and other * * * personnel employed by any public school district of this state * * *.

SECTION 3. Section 37-9-105, Mississippi Code of 1972, is amended as follows:

37-9-105. In the event that a recommendation is made by the superintendent of a school district not to offer an employee a renewal contract for a successive year, written notice of the proposed nonrenewal stating the specific reasons for the nonrenewal and including a list of witnesses or documentary evidence, or both, substantiating the reasons shall be given within seven (7) days of the date when the recommendation to reemploy would have been made under * * * Sections 37-9-15 and 37-9-17, * * * but in any event no later than the following:

(a) If the employee is a superintendent, the school district shall give notice of nonreemployment on or before February 1;

(b) If the employee is a principal, the school district shall give notice of nonreemployment on or before March 1;

(c) If the employee is a teacher or other employee, the school district shall give notice of nonreemployment on or before April 8.

An interim conservator appointed pursuant to * * * Section 37-17-6(14)(a) shall not be required to comply with the time limitations prescribed in this section for recommending the reemployment of superintendents, assistant superintendents or principals.

SECTION 4. Section 37-9-109, Mississippi Code of 1972, is amended as follows:

37-9-109. An employee who has received notice under Section 37-9-105, upon written request, shall be entitled to:

(a) Written notice of the specific reasons for nonreemployment, together with a summary of the factual basis therefor, a list of witnesses, and a copy of all documentary evidence substantiating the cited reasons, which all shall be given at least ten (10) days prior to any hearing;

(b) An opportunity for a hearing * * * to present matters relevant to the reasons given for the proposed nonreemployment * * *, at which the decision will be based solely upon the evidence presented specifically addressing the reasons presented in the notice provided under Section 37-9-105, and any reasons alleged by the employee to be the reason for nonreemployment;

(c) Receive a fair and impartial hearing before the board or hearing officer;

(d) Be represented by legal counsel or a representative of the employee's choosing, at his own expense.

If the employee does not request a hearing, the decision of the board with regard to the reemployment of the employee shall be final.

SECTION 5. Section 37-9-111, Mississippi Code of 1972, is amended as follows:

37-9-111. (1) The school board, upon request for a hearing from an employee under * * * Sections 37-9-101 through 37-9-113, shall set the time, place and date of such hearing and notify the employee in writing of same. The date shall be set not sooner than five (5) days nor later than thirty (30) days from the date of the request, unless otherwise agreed. The hearing may be held before the board or before a hearing officer appointed for such purpose by the board, either from among its own membership * * * or some other qualified and impartial person who is not a staff member of a public school district.

(2) The employee shall be afforded an opportunity to present matters at the hearing relevant to the reasons given for the proposed nonreemployment, at which the decision will be based solely upon the evidence presented specifically addressing the reasons presented in the notice provided under Section 37-9-105, and to the reasons the employee alleges to be the reasons for nonreemployment and to be represented by counsel or a representative of the employee's choosing at such a hearing. Such hearing shall be conducted in such a manner as to afford the employee a fair and reasonable opportunity to present witnesses and other evidence pertinent to the issues in his behalf and to cross-examine witnesses against the employee. * * *

(3) The board shall cause to be made stenographic notes of the proceedings. In the event of a judicial appeal of the board's decision, the entire expense of the transcript and notes shall be assessed as court costs.

(4) The board shall review the matters presented before it, or, if the hearing is conducted by a hearing officer, the record of the proceedings and, based solely thereon, conclude whether the proposed nonreemployment * * * is a proper employment decision, for just cause, and based solely upon the evidence presented specifically addressing the reasons presented in the notice provided under Section 37-9-105, and shall notify the employee in writing of its final decision and reasons therefor. Such notification shall be within thirty (30) days of the conclusion of the hearing if the hearing is conducted by a hearing officer and within ten (10) days of the conclusion of the hearing if the hearing is initially conducted by the board. If the matter is heard before a hearing officer, the board shall also grant the employee the opportunity to appear before the board to present a statement in his own behalf, either in person or by his attorney, prior to a final decision by the board.

(5) In conducting a hearing, the board or hearing officer shall not be bound by common law or by statutory rules of evidence or by technical or formal rules of procedure except as provided in Sections 37-9-101 through 37-9-113, but may conduct such hearing in such manner as best to ascertain the rights of the parties; * * * however, hearsay evidence, if admitted, shall not be the sole basis for the determination of facts by the board or hearing officer. The burden of proof shall be on the employer to provide evidence to substantiate the specific reasons for nonreemployment presented in the notice provided under Section 37-9-105.

(6) In the event the decision of the school board is in favor of the employee, the board shall have the authority to order the execution of a contract with the employee for an additional period of one (1) year.

(7) For purposes of conducting hearings under Sections 37-9-101 through 37-9-113, the board or hearing officer shall have the authority to issue subpoenas for witnesses and to compel their attendance and the giving of evidence. Any expense connected therewith shall be borne by the party requesting the subpoenas, which shall include an appearance fee for each witness so subpoenaed not inconsistent with state laws governing payments to witnesses. In the event it is necessary to enforce or to quash a subpoena issued to compel the attendance of a witness, application shall be made with the chancery court of the county where the school board is located.

SECTION 6. Section 37-9-113, Mississippi Code of 1972, is amended as follows:

37-9-113. (1) Any employee aggrieved by a final decision of the school board is entitled to judicial review thereof, as hereinafter provided.

(2) An appeal may be taken by such employee to the chancery court of the judicial district in which the school district is located, by filing a petition with the clerk of that court and executing and filing bond payable to the school board with sufficient sureties, in the penalty of not less than Two Hundred Dollars ($200.00), conditioned upon the payment of all of the costs of appeal, within twenty (20) days of the receipt of the final decision of the board.

(3) The scope of review of the chancery court in such cases shall be limited to a review of the record made before the school board or hearing officer to determine if the action of the school board is unlawful for the reason that it was:

(a) Not supported by a preponderance of the evidence;

(b) Arbitrary or capricious; or

(c) In violation of some statutory or constitutional right of the employee.

 * * *

(4) Any party aggrieved by action of the chancery court may appeal to the Supreme Court in the manner provided by law.

SECTION 7. This act shall take effect and be in force from and after July 1, 1997.